This new training session takes a fresh look at this role and the personal skills and approaches needed to fulfil it effectively. This includes a focus on:

• managing the workload and work-related stress 
• managing personal relationships and communicating effectively
• organising and supporting meetings
• managing information and providing what management needs
• monitoring and administering  budgets and projects
• improving office systems and processes
• self-development  and career management

• To help participants develop their skills and understanding and to motivate them so that they fulfil their roles effectively and enhance the quality of service they provide to their bosses and departments

• Office/department coordinators, other administrative personnel, secretaries and personal assistants

This interactive Training will be highly interactive, with opportunities to advance your opinions and ideas and will include;

• Lectures
• Workshop & Work Presentation
• Case Studies and Practical Exercise
• Videos and General Discussions

DAY 1 - Managing the Workload/ Managing Pressure and Stress

• Introduction and the co-ordinator’s role
• Streamlining systems and cutting out unnecessary work
• Making the best use of resources
• Planning and priority setting
• Managing requests and conflicting priorities
• Helping others manage their time
• Understanding work-based stress and pressure
• ‘Stress-busting’ strategies

DAY 2 - Managing Working Relationships and Effective Communication

• Networking and influencing skills – getting co-operation from others
• Managing relationships with the boss
• Taking a briefing and briefing others (task delegation and co-ordination)
• Principles of effective communication
• Getting the best out of e-mail communication
• Assertiveness
• Dealing with conflict and difficult relationships

DAY 3 - Organising Effective Meetings / Managing & Presenting Information

• What makes an effective meeting?
• Developing agendas
• Co-ordinating participants’ availability and providing advanced information
• Organising venues – location, layout, equipment and catering
• Organising remote meetings (e.g. teleconferencing)
• Making notes and drafting minutes
• Meeting support - designing effective and attractive PowerPoint slides
• Principles of information management
• Digesting data and making it meaningful
• Presenting graphs and tables
• Principles of report writing – editing and enhancing others’ reports

DAY 4 - Managing & Monitoring Budgets and Projects / Getting the Best from Office Technology

• What goes wrong with projects?
• CPA and principles of project planning/scheduling
• Using project planning software
• Budget management – allocating expenditure to budget headings
• Monitoring actual expenditure against budget – variance analysis
• Managing the office environment
• Getting the best from office technology
• Developing paperless systems
• Developing and using relational data-bases

DAY 5 - Developing Your Own Performance/ Getting the Best from Your Appraisal

• Taking a proactive approach to problem solving and continuous improvement
• Identifying blockages to enhanced performance
• Identifying skills and knowledge needs and how to meet them
• Taking an active part in your own appraisal and getting the support you need
• Programme summary and action planning

RECTUS attendance certificate will be issued to all attendees completing minimum of 80% of the total course duration.